As concerns all personal data required for the performance of our contract with you / your company, if you do not provide us with this personal data, we may not be able to deliver the requested service as mentioned in the above. On the contrary, for all data processing where you give your consent, you are entitled to refuse or withdraw your consent at any time without any detrimental impact on any contact you may have with us.
When personal data, such as your name and email address, is collected from you with your consent (for example, through the use of online forms or via email) we will let you know at the time of collection how we will use that personal data.
Disclosures. Who are the recipients of your personal data?
The personal data you provide to us will be held in a Data center hosted in Crawley, UK, by a company named Rackspace, whose secondary site is in Ireland, and can be accessed by or given to our staff working outside UK and to third parties, to business partners, government bodies and law enforcement agencies, successors in title to our business and suppliers we engage to process data on our behalf, some of whom are located outside the European Economic Area, who act for us for the purposes and justifications set out in this policy.
| Categories of the recipient |
Purpose of the sharing |
|---|
| companies within the Coca Cola Hellenic group of companies and/or third-party service providers that process data on our behalf |
to provide our products and services |
| any third-party service providers any subsidiary/affiliate of Coca‑Cola HBC involved by us in the provision of the services you requested or requested by us for the purposes above listed |
performance of the services you requested |
| business partner |
performance of the services you requested |
| government bodies |
to fulfil a legal obligation |
| law enforcement agencies |
to fulfil a legal obligation |
| successors in title to our business and suppliers |
performance of the services you requested |
| credit reference agencies, fraud prevention agencies, companies within the Coca‑Cola Hellenic group of companies and/or third-party service providers that process data on our behalf |
anti-bribery, anti-money laundering, sanctions, Know Your Customer, Credit and Anti-Fraud Check |
If you submit personal information to us, you agree to such sharing.
Are your personal data transferred outside the EU?
Since Coca Cola HBC operates in many countries, your personal data, in particular the data which you upload through the Careers section of the Site, may be accessed by staff or suppliers in, transferred to, and/or stored at, a destination outside the EU in which data protection laws may be of a lower standard than in the EU. However we always seek to ensure that your personal data receives the same level of protection as it would had it stayed within the EU, including seeking to ensure that it is kept secure and used only in accordance with our instructions and for the agreed purpose(s).
Certain countries outside the EU have been approved by the European Commission as providing essentially equivalent protections to EU data protection laws and therefore no additional safeguards are required to export personal information to these jurisdictions (see the full list here http://ec.europa.eu/justice/data-protection/international-transfers/adequacy/index_en.htm). In countries which have not had these approvals (such as Russia), we will either ask for your consent to the transfer or transfer it subject to European Commission approved contractual terms that impose equivalent data protection obligations directly on the recipient unless we are permitted under applicable data protection law to make such transfers without such formalities.
Please contact us as set out in Contact us section below if you would like to see a copy of the specific safeguards applied to the export of your personal data.
All of the parties outside the EU to which personal data will be transferred process data, fulfil and deliver orders and provide support services on our behalf. We may also pass aggregate information on the usage of our site to third parties, but this will not include information that can be used to identify you. We reserve the right to disclose your personal data as required by law, or when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, request from a regulator or any other legal process served on us.
Unless required to do so by law, we will not otherwise share, sell or distribute any of the personal data you provide to us without your consent.
Finally, if our business enters into a joint venture with or is sold to or merged with another business entity, your data will be disclosed to our new business partners or owners.
How we protect your personal data
Users aged 16 and under
If you are aged 16 or under, please get your parent's or guardian's permission before you provide any personal data to us. Users without this consent are not allowed to provide us with personal data.
Other websites
Our website contains links to other websites which are outside our control and are not covered by this Privacy Notice. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their Privacy Policies, which may differ from ours. We do not accept any responsibility or liability for their policies or processing of your personal data. We encourage you to read the privacy and cookie notices and terms and conditions of any linked, referenced, or interfacing websites you enter before you submit any personal data to such third-party websites.
Security of data collected and data retention
We employ strict physical, electronic, and administrative security measures to protect your data from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage both online and offline. We will retain your data for as long as necessary for said purpose of the collection and after that we will retain your data as long as the law requires.
CCHBC retains personal data in an identifiable format only for the interval that is necessary as identified by the purposes of processing for which data are collected.
CCHBC must not keep personal data for longer than necessary to fulfil the identified lawful business purposes or as long as required by applicable law.
CCHBC establishes a personal data retention period in accordance with relevant laws and regulations as part of the record of processing activities.
CCHBC must justify the requirements to retain personal data for periods longer than the maximum retention period as per business and regulatory requirements if required.
Some data must be retained in order to protect the company's interests, preserve evidence, and generally conform to good business practices. Some reasons for data retention include:
- Litigation
- Accident investigation
- Security incident investigation
- Regulatory requirements
- Intellectual property preservation
Internet-based transfers and disclaimer
Whereas Coca Cola HBC AG employs reasonable measures to protect against viruses and other harmful components, the nature of the internet is such that it is impossible to ensure that your access to the website will be uninterrupted or error-free, or that this website, its servers or emails which may be sent by us are free of viruses or other harmful components.
Contacting us and your rights to access and update your personal data
Accessing, updating and deleting data
You are entitled to see the personal data we hold about you; you may also ask us to make any necessary changes to ensure that it is accurate and kept up to date or to delete the personal data we hold about you. You may also inform us if you would like to restrict the data processing or object to the processing of personal data, we hold about you. If you wish to do this, please contact us using the contact details provided at the Contact us section below. You are also entitled to provide the personal data we hold about you to another service provider of your choice.
Withdrawing the consent
In case we asked you for your consent to process personal data we hold about you, you can withdraw your consent at any time, without affecting the lawfulness of processing based on consent before the withdrawal. If you wish to do this, please contact us using the contact details provided at the Contact us section below.
Complaint
You have the right to lodge a complaint before the national data protection authority by sending your claim to it. Contact details of the Austrian Data Protection Authorities can be found here.
Contacting us
If you have any comments relating to our use of your personal data or any questions about this Privacy Notice and Cookie Notice, please contact us using the following e-mail address: DataProtectionOffice@cchellenic.com. We welcome your questions and any suggestions you may have about our Privacy Notice and Cookie Notice.
To formally exercise your rights in relation to your personal data we process, please submit a request using our web form or contact us using the following email address: DataProtectionOffice@cchellenic.com.
How changes to this Privacy Policy and the Cookies Policy will be made
Please check this Privacy Notice and the Cookies Notice periodically to be informed of any changes. Although we reserve the right to modify or supplement this policy, we will provide notice to you on this website of any major changes for at least 30 days following the change and, where appropriate, through email notification.
